Student Progress Reports - Revision history

Jtodd1: Finished creating the article

2026-09-08T19:18:37Z

Finished creating the article

← Older revision		Revision as of 11:18, 8 September 2026
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	=== Step by step ===		=== Step by step ===
	==== Part 1: Logging in ====		==== Part 1: Logging in ====
	~~This step is not usually necessary. However, sometimes you will need to login to set up~~ the ~~system. If~~ the ~~screen simply has~~ the ~~TRANSACT logo on it~~, ~~follow these steps.~~		# You can use the link in the email requesting the progress reports, or you can log into EAB through the MyXula portal.
	~~# Tap~~ the ~~screen to wake it up~~.		# If logging in through EAB, make sure you are on the Professor Home page and not the Staff Home page.
	# ~~On the LOGIN screen~~, ~~touch the "Operator Number" button~~ on the ~~screen.~~		# Click on the link in the yellow banner to access your open progress reports worksheets.
	~~# Select~~ the ~~number 1 (one)~~.
	# Click ~~OK.~~
	~~# When prompted~~ to ~~enter a PIN, type in 1111 (one-one-one-one).~~
	~~# If done correctly, you should see a message that says, "Hello, Attendance"~~.

	==== Part 2: ~~Setting up the Scanner~~ for a Specific Class ====		==== Part 2: Submitting Reports for a Specific Class ====
	# ~~Click on the Event button.~~		# For now, you can skip over those students who are not "at risk of failing."
	~~# On the Select Event screen~~, you can ~~either scroll through all the classes or search for your class. These instructions will use the search option.~~		# For a student who is at risk of failing, click yes. The field turns red.
	~~# Tap the screen next to the magnifying glass icon. A keyboard will appear on the bottom half~~ of ~~the screen~~.		# Under Alert Reasons, select one or more options from the drop-down list. Please be specific, especially if multiple problems exist.
	# ~~Use the keyboard to type in the course prefix.~~		# In the next field, enter the number of classes the student has missed so far.
	~~# Instead~~ of ~~a space~~, ~~enter a dash (-).~~		# If applicable, enter the student's current grade for the course. Remember that a student does not need to be currently failing to receive a progress report.
	~~# Type in the course number.~~		# In the comments field, offer a clear but concise explanation of your concern. Both the student and the advisor will see this message.
	~~# Enter a dash (-)~~.		# Repeat this process for any students you are concerned about.
	~~# Type in the section number~~.		# Repeat for each class you are currently teaching.
	# ~~When you see the button for your course on the screen, tap it.~~		# When done, scroll to the bottom of the page.
	~~# If done successfully, you should see a screen with your course information~~, the ~~window during which students can tap in, and a large button that says "Tap or Swipe"~~.		# If you cannot complete all of your reports, you can click the Submit Only Marked Students (But I'm Not Done) button.
			# If you have completed reports for all at-risk students, click the Submit Unmarked Students as Not at Risk (I'm All Done) button.
	~~==== Part 3: Reviewing and Modifying Attendance Data====~~
	~~Faculty can use the scanner data for their own attendance tracking~~, ~~but they are not required to. Faculty can also update the stored data from a class meeting~~.
	# In ~~a web browser, go to~~ the ~~[https://xapps.xula.edu/attendance/ Attendance Dashboard].~~
	~~# To log in~~, enter ~~your XULA username (do not include @xula.edu) and your SSO password.~~
	~~# On~~ the ~~Current Selected Term screen, you will see a table with your teaching schedule. Click on the CRN (the five-digit code)~~ of the ~~course you need to access~~.
	# On the ~~next screen, note carefully~~ the ~~"Date Range" being displayed~~. ~~If you~~ need to ~~move~~ to a ~~different week, click on the Previous or Next buttons~~. ~~For~~ the ~~selected week~~, ~~you will see~~ your ~~class roster and~~ the ~~timestamp from when each~~ student ~~used~~ the ~~attendance reader for your class. Please note that it takes the system several hours to update from the readers, so you~~ will ~~not have access to attendance data during or immediately after a class meeting~~.
	# ~~If you need to modify the attendance record~~ for ~~a student, click on the button for the day of the week~~ you ~~need to modify~~.
	# ~~In the focused table, you will see a checkbox~~ for each ~~student~~. ~~If the student scanned in that day~~, the ~~box will be checked; if not,~~ the ~~box will be blank~~.
	# If ~~a student attended class that day but was not able to scan in~~, you can ~~check~~ the ~~box for their name to record that student as having been in attendance~~.
	# If, for ~~some reason~~, ~~you need to mark a student~~ as ~~having been absent that day, you can uncheck the box by their name.~~

	~~Please make changes to these records carefully. This data is used to provide mandated reports related to federal financial aid~~.

	== Troubleshooting ==		== Troubleshooting ==
	* ''The terminal screen is blank and will not turn on.'' — The system may be down, or the terminal may be having trouble connecting. Submit a Helpdesk ticket if the problem does not resolve during your class.		*
	* ''I forgot to set up the scanner and have students scan in.'' — Use the Attendance Dashboard to record everyone's attendance that day.
	* ''A student who is registered for the class is not able to scan in although other students are.'' — Have the student contact the University's Card Office.

	== Related pages ==		== Related pages ==
	* [[Single Sign-On (SSO)]]		* [[Single Sign-On (SSO)]]
			* [[Midterm Grades]]

	[[Category: How-to]]		[[Category: How-to]]

Jtodd1: Created page by duplicating Attendance Scanner page

2026-09-08T17:58:35Z

Created page by duplicating Attendance Scanner page

New page

Twice a semester, faculty are asked to submit progress reports for the students in each of their classes. Progress reports are managed by the Office of Student Success through the EAB/Navigate system. The first progress report is normally due by the end of the fourth week of the semester, while the second is due one week after midterm grades are due. Progress reports are designed to help students who are struggling in one or more of their classes identify obstacles to their success and develop plans to improve before the end of the semester.

For each student, the faculty member is asked one primary question: Is the student at risk of failing the class? This should be interpreted broadly: If the student continues to along the current path, will they possibly fail the class by the end of the semester? If the answer is no, then no other information is required. If the answer is yes, faculty are asked to provide additional information to help the student and their advisor make a plan to address the challenges the student is facing.
== Before you start ==
For each class you teach, make sure you have a clear idea of how each student is performing. Progress reports are normally focused on problems with academic performance, problems with attendance, or problems with student behavior. Having the Grades page in Brightspace open in a separate window can make it much easier to complete the progress reports.

=== Video walkthrough ===
This short video demonstrates how to log in into EAB and submit progress reports for your students.

{{#widget:YouTube|id=olabD3eQM9Y}}



=== Step by step ===
==== Part 1: Logging in ====
This step is not usually necessary. However, sometimes you will need to login to set up the system. If the screen simply has the TRANSACT logo on it, follow these steps.
# Tap the screen to wake it up.
# On the LOGIN screen, touch the "Operator Number" button on the screen.
# Select the number 1 (one).
# Click OK.
# When prompted to enter a PIN, type in 1111 (one-one-one-one).
# If done correctly, you should see a message that says, "Hello, Attendance".

==== Part 2: Setting up the Scanner for a Specific Class ====
# Click on the Event button.
# On the Select Event screen, you can either scroll through all the classes or search for your class. These instructions will use the search option.
# Tap the screen next to the magnifying glass icon. A keyboard will appear on the bottom half of the screen.
# Use the keyboard to type in the course prefix.
# Instead of a space, enter a dash (-).
# Type in the course number.
# Enter a dash (-).
# Type in the section number.
# When you see the button for your course on the screen, tap it.
# If done successfully, you should see a screen with your course information, the window during which students can tap in, and a large button that says "Tap or Swipe".

==== Part 3: Reviewing and Modifying Attendance Data====
Faculty can use the scanner data for their own attendance tracking, but they are not required to. Faculty can also update the stored data from a class meeting.
# In a web browser, go to the [https://xapps.xula.edu/attendance/ Attendance Dashboard].
# To log in, enter your XULA username (do not include @xula.edu) and your SSO password.
# On the Current Selected Term screen, you will see a table with your teaching schedule. Click on the CRN (the five-digit code) of the course you need to access.
# On the next screen, note carefully the "Date Range" being displayed. If you need to move to a different week, click on the Previous or Next buttons. For the selected week, you will see your class roster and the timestamp from when each student used the attendance reader for your class. Please note that it takes the system several hours to update from the readers, so you will not have access to attendance data during or immediately after a class meeting.
# If you need to modify the attendance record for a student, click on the button for the day of the week you need to modify.
# In the focused table, you will see a checkbox for each student. If the student scanned in that day, the box will be checked; if not, the box will be blank.
# If a student attended class that day but was not able to scan in, you can check the box for their name to record that student as having been in attendance.
# If, for some reason, you need to mark a student as having been absent that day, you can uncheck the box by their name.

Please make changes to these records carefully. This data is used to provide mandated reports related to federal financial aid.

== Troubleshooting ==
* ''The terminal screen is blank and will not turn on.'' — The system may be down, or the terminal may be having trouble connecting. Submit a Helpdesk ticket if the problem does not resolve during your class.
* ''I forgot to set up the scanner and have students scan in.'' — Use the Attendance Dashboard to record everyone's attendance that day.
* ''A student who is registered for the class is not able to scan in although other students are.'' — Have the student contact the University's Card Office.

== Related pages ==
* [[Single Sign-On (SSO)]]

[[Category: How-to]]